Keka HR pricing, features & alternatives

Ask AI

ChatGPTClaudePerplexityGrok

What Is Keka?

Keka is an Indian HR and payroll platform covering the full employee lifecycle: hiring, onboarding, attendance, leave, payroll, expenses and performance reviews. It’s built around Indian compliance, including PF, ESI, professional tax and TDS, and is known for an employee app that staff actually use for leave, attendance and payslips.

What Is Keka HR Used For?

• Growing Indian companies replacing separate payroll, attendance and HR tools
• Teams of roughly 50 to a few thousand employees with structured HR processes
• Companies running regular performance reviews, goals and feedback
• Businesses with field or shift staff needing mobile attendance

How Keka HR Works

HR sets up the organisation, policies and salary structures once. Attendance from biometric devices, the mobile app or web check-in flows into leave and payroll, so the monthly run uses actual working days. Employees request leave, claim expenses and see payslips in the app, while managers approve requests and run reviews. Recruitment and onboarding modules handle hiring through to day-one paperwork.

How Keka HR Pricing Works

Keka HR offers a free trial, and pricing then comes from Keka’s sales team. Plans are tiered (Foundation, Strength and Growth) and priced by employee count and the modules you choose. When you request a quote, ask for these items in writing:

• Price per employee per month and the minimum employee count
• Which modules each plan includes and which are add-ons
• One-time implementation or onboarding fees
• Annual price increases at renewal
• Biometric integration and support charges

Keka Limitations

• No published prices, so comparing costs takes a sales conversation
• Implementation scope can change the final cost
• May be more platform than a team under 20 employees needs
• Advanced talent modules sit in higher tiers

Preparing for a Keka Implementation

Keka’s onboarding goes faster when your data is ready. Before kick-off, collect employee master data in one spreadsheet, document leave and attendance policies by location, list salary structures and statutory registrations, and decide approval chains for leave, expenses and reimbursements. If you use biometric devices, note the make and model so the team can confirm integration.

Plan a parallel payroll run for at least one month and compare results with your old system before switching over completely.

Is Keka Right for You?

Keka suits Indian companies that want HR, payroll and performance in one system with a strong employee app. If you want published prices, compare HROne and Pocket HRMS. For payroll-only needs, Zoho Payroll or greytHR may be enough.