Beginner
Free
Five personal projects, three filters
Project Management
Todoist pricing, features & alternatives
Task capture and planning with recurring dates, filters and shared team projects.
Researched by Shubham
- Price checked
- Verified on vendor site
- Confidence: High
Choose it if
Individuals and small teams managing recurring responsibilities, client follow-ups and clear task ownership
Skip it if
You require a full resource-planning, time-billing or dependency-heavy project system
Starting price
$5/user/month billed yearly for Pro; $7 monthly
Beginner: five personal projects, three filters and one-week activity history
Todoist overview
Decision checklist
- Buying consideration: USD reference amounts verified from the official plans and billing FAQ. Business includes personal Pro features for members. Annual Business is $8/user/month equivalent. Confirm checkout currency, local tax and membership billing.
- Operational fit: Cloud / SaaS with desktop and mobile apps; support: Official help centre and support contact.
- Evidence context: Verified on vendor site, with facts checked 5 Oct 2026.
Using the Todoist app for daily work
The Todoist app is a task manager for collecting commitments and deciding what to do next. Quick Add recognises natural-language dates, and labels and filters help group work across projects. It suits a consultant keeping client follow-ups visible or a small team assigning concrete next actions without building a large project workspace.
Todoist pricing: when Free is enough
Beginner is useful for trying the task structure. Its five personal projects and three filters can become restrictive when work spans several clients or recurring responsibilities. Pro expands capacity and adds calendar layout and task duration. Upgrade for a planning requirement you can identify, rather than paying just because a free project list has grown messy.
Team task management
Business adds a team workspace, roles and centralised billing. Its per-member cost should be compared with the number of people who actively manage work. Personal Pro features are included for members. Before rollout, decide how projects are named, who assigns tasks and whether completion means the deliverable has actually been reviewed.
Test a realistic week
Move one recurring process and one small client project into Todoist. Check whether staff can find overdue work, assign ownership and retrieve discussion context. These are suggested checks, not results from hands-on testing. TickTick and Microsoft To Do are useful personal-task alternatives. Trello, Asana and ClickUp are candidates when the team needs a broader project view.
Access your Todoist account
For the Todoist login, use the Log in link on the official Todoist website or sign in through the app. Keep account access separate from your plan decision: compare project capacity and team requirements before upgrading.
Todoist pricing
Official pricing page (opens in a new tab)Starting price: $5/user/month billed yearly for Pro; $7 monthly. Model: Per-user subscription; separate personal Pro and team Business plans.
Worked exampleFive members on Business billed yearly cost 5 × $96 = $480/year, equivalent to $40/month before local tax. Monthly billing would be $50/month at $10/member.
Pro
$7/month or $60/year
300 personal projects, calendar layout and 150 filters
Business
$10/user/month or $96/user/year
Shared team workspace, roles and central billing
USD reference amounts verified from the official plans and billing FAQ. Business includes personal Pro features for members. Annual Business is $8/user/month equivalent. Confirm checkout currency, local tax and membership billing.
Key features
- Natural-language Quick Add
- Recurring due dates
- Task priorities and labels
- List and board layouts
- Paid calendar layout
- Custom filters
- Assigned tasks and comments
- Business team workspace
Todoist pros and cons
Strengths
- Recurring tasks and quick capture fit daily work
- Personal and shared work can stay distinct
- A free tier can validate task organisation
Limitations
- Calendar layout and expanded filters require paid plans
- Business is billed per member
- Heavy project governance needs a separate evaluation
Biggest limitation: It centres on tasks and lightweight projects; complex portfolio planning should be evaluated in a broader project tool.
Todoist at a glance
- Pricing model
- Per-user subscription; separate personal Pro and team Business plans
- Free access
- Beginner: five personal projects, three filters and one-week activity history
- Support
- Official help centre and support contact
- India readiness
- Web, desktop and mobile apps suit Indian teams. Official USD reference used; local currency and taxes can differ at checkout.
- Deployment
- Cloud / SaaS with desktop and mobile apps
- Use cases
- Recurring tasks, Task management, Team collaboration
- Industries
- Agencies, Education, Professional services
Todoist alternatives
Closest alternative: TickTick. Here is how the shortlist compares on price and fit.
| Compare |  Todoist |
 Miro |
 Nifty |
 Teamwork.com |
|---|---|---|---|---|
| Best for | Individuals and small teams managing recurring responsibilities, client follow-ups and clear task ownership | Product managers, designers and distributed teams running visual workshops, process mapping or shared planning sessions | Agencies and services teams coordinating projects with clients | Agencies and consulting teams managing billable client delivery |
| Starting price | $5/user/month billed yearly for Pro; $7 monthly | Free plan; Starter from US$8/member/month billed annually | Free; Pro from US$10/member/month on the per-member option | US$9.99/user/month for Basics billed yearly |
| Free plan / trial | Beginner: five personal projects, three filters and one-week activity history | Free plan with three editable boards and unlimited members; Business trial advertised for 14 days | Free forever tier | 14-day trial, no card required |
| Biggest limitation | It centres on tasks and lightweight projects; complex portfolio planning should be evaluated in a broader project tool. | The collaboration budget depends on access roles: paid members, signed-in guests and public-link visitors have different permissions and plan availability. | The Free plan has only two active projects and 100 MB of storage | Resource planning and invoicing start above Basics, while AI credit terms are changing |
Prices are taken from each vendor's own pricing page on the dates shown. Taxes and add-ons may apply; confirm before you buy.
Todoist FAQs
Are task reminders available on Free?
The current Beginner pricing lists task reminders. Paid Pro adds custom reminders and broader planning features.
When is Pro worth paying for?
Consider it when five projects or three filters are too restrictive, or you need calendar layout and task durations. It costs $60/year at the checked USD annual rate.
Does Business include personal Pro?
The official pricing page includes Pro features for each Business member alongside the shared team workspace.
How much does a five-person team cost annually?
At $96 per member annually, five Business members cost $480/year before tax. Confirm whether every intended user is a paid member or guest.
Can personal and team tasks be separated?
Todoist offers a shared workspace alongside personal tasks, and filters can focus on personal or team projects.
Is this the right tool for resource-heavy delivery plans?
Use a representative project to evaluate scheduling, dependencies and reporting. If resource allocation is central, compare a broader project management platform.
Sources and how we checked
We read pricing and plan limits from Todoist's own pages (listed above) on the dates above. Where a vendor does not publish a price we can verify, we say so rather than estimate. Spotted something out of date? Tell us.
Profile updated · facts checked 5 Oct 2026
Todoist$5/user/month billed yearly for Pro; $7 monthly
